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Community Room Reservation

Rules

1. To reserve the Community Room, please fill out the information below and submit. At least 4 weeks advance notice is required. Please allow up to 7 business days for a response to your request. The Community Room is offered as a service to the residents of Nixa District only. You will need to provide information from the application in order to make the reservation request. The Community Room is NOT available on Sundays. The Nixa Fire District cannot guarantee the availability of the Community Room.

2. Reservations of the Nixa Fire District Community Room will be on a first come, first served basis. The community room availability is limited. We reserve the right to limit the use that might interfere with normal fire station activities. Nixa Fire District meetings take priority.
*From time to time the Nixa Fire District meetings will change due to unforeseen circumstances and will take priority. In case of this event you will be notified and have the option to reschedule for a later date where possible.

3. If the reservation/meeting is scheduled to run into the night, please be considerate of the firefighters that may be sleeping near this room. They usually retire by 10:00 p.m. The firefighters will likewise be considerate of your event.

4. Station tours are by request only. In the event the crew is dispatched to a call please understand that they may not be available to accommodate the request.

5. Day of Event: The doors should be unlocked prior to the request; however, circumstances could arise that the fire crews may be out of the station. If this occurs, contact 894-0318 (Battalion Chief on duty) and request assistance with your access needs.

6. Meetings may not be scheduled more than 6 months in advance. Community room may not be scheduled for more than 2 hours at a time.

7. Alcoholic Beverages: Alcohol is not allowed in or on the Nixa Fire Districts property at any time.

8. Tobacco use is not permitted in or on the Nixa Fire District property.

9. Firearms are prohibited on Nixa Fire District property.

10. No sales of any type or exchange of funds are permitted in the Community Room. To avoid the appearance of any suggestion of improper partisanship, endorsement or partiality in the use of the premises, political activities on the premises, other than the use of the room as a duly sanctioned election polling place in a municipal, county, state or federal election, are prohibited.

Improper political activities shall include, but not be limited to:
Speeches, rallies or other gatherings in connection with the promotion of a candidate for any public office, or in connection with a legislative or election issue; political party or committee or other organizational meetings of any kind; activities of any kind in connection with any petition for the calling of an election or for presentation to a governing political body or official; political fundraising activities; and any meetings or other activities intended to promote the candidacy of a person for any public office or for the promotion of any legislative or election issue; and any activities intended to register persons to vote or increase voter turnout.

11. The Community Room shall not be used for any fraudulent purpose.

12. There will be no disc jockeys or loud music allowed. If there will be singing or any other type of low-volume music, you will need permission from crew due to the living quarters of the station.

13. Decorations: The only decorations permitted in the meeting rooms are those which may be placed on the floor or on the tables. The user may not hang, tape, or suspend decorations from the walls, ceilings, or other structure within the meeting room. No use of pins, tacks, staples or nails is allowed. No use of packing or duct tape is allowed on the walls. No candles (with the exception of standard birthday candles) or open flames are permitted inside the meeting room at any time. The user shall not use rice, bird seed, glitter or confetti of any type in the meeting room(s) or on the grounds outside of the Nixa Fire District property without approval.

14. The Community Room is set up with table and chairs. We ask that you please do not sit or lean against tables or walls. The user will be responsible for returning the meeting room to its normal condition. Cleaning supplies can be provided by the Nixa Fire District such as trash liners, cleaning solutions, towels, vacuum cleaner, dust pan and/or mop upon request.

15. Damages: The user will be held responsible for any damage to the facilities and/or contents and fixtures, except for normal wear and tear as deemed by the Nixa Fire District. All damage must be reported to the Nixa Fire District immediately. The user will be expected to cover all repairs and replacement cost for any damage to the facility itself and/or the contents of such.

16. The community room must be left in proper order, with all paper, trash, etc. disposed of in trash receptacles. Waste should be emptied in the dumpster at rear of building.

17. Cancellation: Cancellation of the community room reservation by the user within 14 days of event will be appreciated.

18. No Pets allowed, with the exception of those used for personal assistance (i.e. seeing-eye dogs).

19. It is understood, the Nixa Fire District, is in no way responsible for any personal injuries, property damages, lost or stolen property or other liabilities that may be incurred during use of their facility. The user agrees to release indemnity and hold the Nixa Fire District harmless of any such damages.

**ALL RULES ARE SUBJECT TO CHANGE WITHOUT NOTICE**
The Nixa Fire District is proud to be of service to our community, and we hope you find the Community Room a nice place to hold your meetings or parties.


Community Room Reservation Request Form

The Community Room / Station Tours are scheduled at 711 N. Main Street by appointment only
Limited Capacity is 50
SUNDAY'S ARE NOT AVAILABLE FOR RESERVATIONS
2 Hour time limit does apply (include set-up and clean-up)
14 Day Advance Notice of Cancellations is required (See cancellation Policy)
Today's Date *
Are you a Nixa District Resident *
Event Description *
Event Description Other: *
Event Date-Include 1st Choice & 2nd Choice *
Event Start Time *
Event End Time *
Repeats
Until
Non-Profit / Civic Group / Organization Name
Applicant Name *
Street Address *
City / State / Zip *
Phone—Cell *
Phone—Home / Work *
Email Address *
Event Attendance *
Will there be food or refreshments? *
Any food equipment (grills, indoor heating devices, etc.) will need to be approved by the Nixa Fire District before event.
This agreement is made and entered into this date *
between the Nixa Fire District and *
your name here *
Initial here *
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